Debt and receivables tracking is not only about knowing the total amount. You need to know who is involved, when the record was created, which currency applies, and how much remains after payments.
1. Separate records by context
Create separate lists for personal, family, business, or project-related records. This keeps unrelated balances out of the same view.
2. Attach every record to a person
Instead of writing "500 to Alex" in a note, add Alex once as a person and attach records to them. Everything you owe each other then sits in one place, and you can see at a glance who owes you and whom you owe.
3. Add a due date
A debt without a due date is a debt that gets forgotten. Give every record with a known payment day a due date, so overdue, due-today and due-this-week items stand out. See the due date tracking guide for details.
4. Keep payment history
When a debt is paid in parts, add payment records instead of overwriting the original amount. The remaining balance stays clear and the history remains auditable. More in tracking partial payments.
5. Watch your net position
Your real position is the difference between what you are owed and what you owe. If multiple currencies are involved, review each currency separately (multi-currency debt tracking).
How Sudeb helps
Sudeb brings debts, receivables, people, due dates, payments, shared lists, and multiple currencies into one simple workflow. See the Help page for more details.